Applications (proposals) are accepted on an ongoing basis by the Gila River Office of Special Funding and are handled in the following manner:

• Upon receipt, applications are date stamped and reviewed for completeness.
• An original and 7 copies of a completed application should be submitted and shall consist of:


• A completed application cover sheet signed by the city or town Mayor or the Chairman of a county board of supervisors.
• A narrative proposal that includes all of the elements outlined in the GRIC Application Format
• A resolution from the applicable governing body in support of the proposed project.  This is a requirement for ALL grant applications, city/town or county government and non-profit alike.  (Note: multiple projects can be addressed on one resolution for each funding cycle however a copy should be attached to each application that the resolution covers.)
• A budget as outlined in the GRIC Application Format.
• A list of other funders, potential funders and the amounts committed or requested.
• Complete applications are kept on file until the next scheduled review and a letter is sent to both the applying city, town or county and the contact person listed on the application cover sheet stating the approximate month of the review.
• Incomplete applications are kept on file and the applying city, town or county and/or contact person are contacted via telephone or email to discuss the additional elements needed.

• The Gila River Indian Community will award funds at least once a year by October 25, however availability of funds may allow for multiple review cycles in a year.  Application deadlines for reviews are set by the Office of Special Funding. Applications received after these deadlines are held for the next review.

• Applications are reviewed by an appointed State Shared Revenue Review Committee and the Community Council’s Government and Management Standing Committee (G&M).  The G&M Committee then forwards final recommendations to the Community Council who makes final approval on all grant awards.
• Applicants will be notified in writing of the outcome of their proposal.  In some cases applications may be held for the next review if the Community has a particular interest in the project but would like additional information or if adequate funds are not available.
• Periodic reports are a requirement of all funds awarded.  A letter outlining the reporting requirements will be sent to all grant recipients and must be signed and returned to the Office of Special Funding.
• Actual grant funds are sent certified mail however the Community may schedule formal presentations to grant recipients.  This allows an opportunity to publicly announce the award and to share the proposed project with the general public.  The Office of Special Funding will work closely with recipients to arrange this presentation.

The application format and review process is subject to change.  It is recommended that potential applicants periodically review this website for updates to either of the above.